Administrative Support Manager

Start Date
July 16, 2019
Position Type
Positions Available

Map Academy is a new public high school in Plymouth, Massachusetts founded on the belief that every student can succeed. For far too many youth, however, one theme is consistent: they feel overwhelmed by life, both in and out of school and disengaged from the education they want and know that they need. Well-intentioned policies, structures, and curriculum delivery models used in traditional high schools drive too many students away from possibility. They are looking for relevance, for meaning, and for hope. These are the youth who most need our support; those whose struggles in and out of school make success a steep uphill climb. They need and deserve more. Map Academy is designed for them. Our exceptional team of educators is currently looking for a Administrative Support Coordinator to join our growing and dynamic team.

Coordinate Student and Personnel Administrative Tasks

  • Coordinate Student Onboarding and Offboarding
    • Pupil Personnel Intake
    • Oversee intake of all relevant information from prospective and new students
    • Online registration/paperwork
  • Coordinate Discharge
    • Process student commencement
    • Process transfers, withdrawals, and other discharges
  • Records Request Coordinator
    • Transcript management
    • Other relevant student records
  • Orientation Coordinator
    • Schedule orientation
    • Oversee coordination of open houses
    • Organize materials and supplies
    • Coordinate agenda for special guests and visitors
  • Coordinate Personnel Intake
    • Oversee logistics of hiring process
    • Oversee onboarding of new staff

Manage Basic School Operations

  • Coordinate and maintain school calendar
  • Coordinate attendance updates and attendance outreach
  • Coordinate student transportation as needed with bus companies
  • Coordinate mail collection and distribution
  • File and track employee expenses and receipts
  • Coordinate and schedule staff meetings
  • Liaise with maintenance and teachers for school facility issues
  • Coordinate receipt and submission of necessary information for all items on Department of Elementary and Secondary Education Superintendent’s Checklist
  • Coordinate ordering and distribution of supplies and materials
  • Maintain computer and manual filing systems which allow for efficient collection, retention, and retrieval of information
  • Maintain forms which include purchase orders, online supply orders, conference/travel claims, mileage claims, timesheets, evaluation forms, enrollment cards, rosters and other related forms; creates and maintains student files

Data Entry and Reporting Systems

  • Manage Data and Data Reporting Systems
    • Oversee all data deadlines
      • Data entry
      • Student profile management
      • Staff profile management
      • All state related data requests
    • Managing intake of data
      • Ensure accuracy of all student records
      • Ensure all student records are complete and up to date
  • Update policy binder and board meetings
    • Maintain minutes
    • Maintain agendas and calendar
    • Support logistics for meetings

Testing Coordinator

  • Coordinate the required testing timelines
  • Coordinate rosters for exams
  • Order exam materials
  • Support coordination of the logistics of exam days
  • Coordinate materials logistics for exams
  • Generate and oversee handing out of exam invites

Manage Basic Communications

  • Prepare, create, and composes letters, reports, bulletins, and other documents for the school or instructional programs
  • Answer routine correspondence for the administrators
  • Prepare documents from rough draft, notes, recordings, or oral instructions

Job Requirements

Mind Set:
Exhibit a strong work ethic, flexibility and enthusiasm. Ability to manage multiple projects and responsibilities, adapt to a changing environment and the flexibility to assume any/all responsibilities as required to ensure success of Map Academy’s mission. Willing to take initiative, go above and beyond expectations to achieve exceptional outcomes.

Skill Set:
Standard clerical procedures and office operations, English grammar, punctuation, and spelling; business formatting of documents; basic research techniques; standard software applications; budget and accounting principles; standard types of office filing systems; proper telephone etiquette.

Preference is given to applicants with a minimum of an Associate’s Degree. Sufficient formal and/or informal training to provide the ability to read, write and communicate at a level consistent with the requirements of the position.

Training and Experience:
Any combination of training and/or experience which demonstrates ability to perform the duties as described; a typical qualifying background would include work experience in an office environment involving public contact; experience working at a school site is strongly preferred.

Monday-Friday, 8:00am to 5:00pm

Salary begins at $50,000. Salary adjusted commensurate with education and experience. Competitive medical and dental benefits package included.

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